Calendar System Frequently Asked Questions

The Humanities and Social Sciences Calendar System provides a way that members of the NC State community (anyone with a Unity ID) to advertise events on our college websites.


The Calendar System is comprised of three main "views", and a common navigation bar. The daily view shows all events for that day, in text format.

The Upcoming Events view shows all future events, also in text format. In this view, a different month can be selected to display all events for that particular month.

The Monthly view shows a calendar for each month. Events will be displayed within their days, are can be clicked on to view event details. Also, each day can be click on to display all events for that day.

Within each view, you have the capability to change the date, either by using the "<<" and ">>" buttons, or by entering your own date and pressing the "Change Date" button. The view that is displayed by default is set by the calendar admin.

Calendars are located on the main CHASS page, as well as on individual department and program home pages. To view all the upcoming and past events, click the “more” link on the calendar.

Go to the department to which you wish to submit an event, and go to the Events page. You can click the "Submit an event" link from this page. If you go to the Daily view, you can also click on "Submit an event for this day".

A page entitled "Create a new Calendar Event" will be displayed. Fill in the Name, Location, Date, Time, Duration, Description, Website, and which departments you wish the event to be submitted to. NOTE: The date will be filled in if you clicked the "Submit an event for this day" button on the daily view. The department will be filled in with whichever department's site you clicked on the "Submit an event" on. You can submit events to multiple departments.

Next, click on the "Next Step - Preview" button. This will display the event information as it will be displayed. Click on the "Back to Creation" button to edit this information, or click on the "Next Step - Submit Event" button to send the event to the site admin(s) for approval. If you submit events to multiple departments, an e-mail will go to the site admin for each department.

Once an event has been submitted, the site admin has to approve the event. Once it is approved, it will be displayed on that website.  


  1. Go to the calendar where you want to submit an event.
    1. Example: English calendar (english.news.chass.ncsu.edu/events)
  2. In the top-right corner of the page, click Submit an Event.

  3. Log in using your NC State credentials.
  4. Provide an event title, description, time/date, venue, organizer and excerpt.
    1. Note: These are required fields. 
  5. Select other calendars to share your event with. 
    1. Note: If you don’t want to share your event with other calendars, click Do Not Share

  6. Click Submit for Review.
    1. Note: If you are a calendar administrator, you’ll click Publish instead of Submit for Review.

Your calendar is part of your department/unit’s news website, which runs through WordPress. To manage the calendar, you’ll first log in to WordPress.

  1. Go to your calendar’s WordPress Dashboard.

    1. Note: Dashboards are accessible by adding the slug, “wp-admin,” to the end of your college calendar URL. For example: https://english.news.chass.ncsu.edu/events/wp-admin.

  2. Log in using your NC State credentials.

  3. On the left menu, click the Events tab.

  1. From the WordPress Dashboard, click Events > Manage My Calendar.

  2. Use the Manage My Calendar view to edit, publish and delete events already on your calendar.

    1. Note: This view only shows events currently on your calendar.

From this view, you can manage published events in several ways:

  • View: View the original event page.
  • Edit: Edit the event information (title, description, etc.).
    • Note: Edits made to events that were submitted to your calendar will be reflected across all calendars that publish the event.
  • Reject: Reject the event submission (and remove it from your list, if it was not submitted directly to your calendar).
  • Email: Email the author of the event post.

You can also quickly check the status of events in the “Home Calendar” and “Submitted To” columns:

  • Home Calendar: The name of the calendar that the event was originally submitted to.
  • Submitted To: The list of calendars that the event was submitted to (or that have copied the event). You’ll see a check mark next to the calendars that have published the event.
  1. From the WordPress Dashboard, click Events > Manage My Calendar.

  2. Click Submitted for Approval to view events shared with your calendar.

    1. Note: Use this view to manage events submitted to your calendar by users and other calendar administrators. Submitted events will not appear on your calendar until they are accepted.



  3. Under the event title, click Accept to add the event to your calendar or Reject to remove the event from the list of pending items.

    1. Note: Should you choose to reject a shared event, the event author will not be notified.Once accepted, events will be published to your calendar.

From this view, other options include:

  • View: View the original event page.
  • Edit: Edit the event information (title, description, etc.).
    • Note: Edits made to events that were submitted to your calendar will be reflected across all calendars that publish the event.
  • Email: Email the author of the event post.

You can also quickly check the status of events in the “Home Calendar” and “Submitted To” columns:

  • Home Calendar: The name of the calendar that the event was originally submitted to.
  • Submitted To: The list of calendars that the event was submitted to (or that have copied the event). You’ll see a check mark next to the calendars that have published the event.
  1. From the WordPress Dashboard, click Events > Manage My Calendar.

  2. Click the Public Events view.

    1. Note: This view shows events published across all Humanities and Social Sciences calendars.

  3. To add a relevant event, not already submitted to your calendar, click Copy under the event title.



From this view, you can manage published events in several ways:

  • View: View the original event page.
  • Edit: Edit the event information (title, description, etc.).
    • Note: Edits made to events that were submitted to your calendar will be reflected across all calendars that publish the event.
  • Reject: Reject the event submission (and remove it from your list, if it was not submitted directly to your calendar).
  • Email: Email the author of the event post.

You can also quickly check the status of events in the “Home Calendar” and “Submitted To” columns:

  • Home Calendar: The name of the calendar that the event was originally submitted to.
  • Submitted To: The list of calendars that the event was submitted to (or that have copied the event). You’ll see a check mark next to the calendars that have published the event.
  1. From the WordPress Dashboard, click Events > Manage My Calendar.

  2. Click the My Submissions view.

    1. Note: This view only shows the events you personally submitted.

  3. Click Edit to edit your original submission.



From this view, you can manage published events in several ways:

  • View: View the original event page.
  • Edit: Edit the event information (title, description, etc.).
    • Note: Edits made to events that were submitted to your calendar will be reflected across all calendars that publish the event.
  • Reject: Reject the event submission (and remove it from your list, if it was not submitted directly to your calendar).
  • Email: Email the author of the event post.

You can also quickly check the status of events in the “Home Calendar” and “Submitted To” columns:

  • Home Calendar: The name of the calendar that the event was originally submitted to.
  • Submitted To: The list of calendars that the event was submitted to (or that have copied the event). You’ll see a check mark next to the calendars that have published the event.

If you have any questions that are not answered in these pages, please send a message to chass_webdev@ncsu.edu.