Computer Equipment Surplus Procedures

Please do NOT send any computer material directly to surplus. ALL of it should be sent through CHASS IT so that the equipment can be re-used, scrapped for parts, etc. In addition, please note that it is REQUIRED by the University that all hard drives be wiped (zeroed out) in order to remove all University-related information from them. CHASS IT has the software and equipment required to wipe these drives.

Any computer equipment within the College that is ready to be sent to surplus should be processed in the following manner:

  1. The equipment should be taken off of the department's inventory lists (computer and/or insurance). Make sure you have the correct serial number and model number, description and other pertinent information.
  2. Either take equipment to CHASS IT (309 Winston Hall) or give them a call and they will come and pick up the equipment. Have CHASS IT personnel sign for the equipment that is being picked up. You should provide CHASS IT with a list of all the equipment being transferred at the time of transfer. The list should include all pertinent information – item description, model numbers, serial numbers, etc.
  3. Make sure that you send the information to Risk Management (Insurance), so that they can deduct it from your insurance coverage.
  4. CHASS IT should keep a record of every item that is sent to surplus.